Junior Executive Assistant

Purpose of the Role

The Junior EA assists in managing schedules, preparing travel, and handling key administrative responsibilities, contributing to the overall efficiency of the team.

Key Tasks & Responsibilities

• Calendar Management: Assist in managing schedules, coordinating internal and external meetings, and ensuring appointments are organized efficiently.
• Communication Support: Draft, proofread, and manage correspondence on behalf of the Sr. Executive Assistant and leadership team.
• Meeting Preparation: Support the preparation of meeting rooms, materials, and catering for executive-level meetings.
• Document Management: Maintain a systematic and accessible filing system for documents, ensuring accuracy and confidentiality.

• Travel Coordination: Assist in planning and booking travel arrangements, including flights, accommodations, and itineraries.
• Expense Management: Track and reconcile expenses for the Executive Assistant and leadership team, preparing expense reports as needed.
• Project Assistance: Provide support in the planning and monitoring of small-scale projects, ensuring deadlines are met.

• Act as a liaison between the Sr. Executive Assistant and internal/external stakeholders, ensuring clear and effective communication.

• Handle ad hoc tasks and requests as assigned by the Sr. Executive Assistant.
• Support company events and initiatives in collaboration with the Sr. Executive Assistant and Office Manager.
• Assist the Office manager with big social events

Requirements

• Executive Assistant experience or Secretarial degree is required.
• 2 - 3 years in an administrative or assistant role. Previous experience supporting senior executives is a plus.
• Proficiency in MS Office Suite. Familiarity with project management tools is a bonus.
• Fluent in Dutch and English. Additional language skills (e.g., German, Spanish) are a plus.

• Strong social and time management skills.
• Attention to detail and problem-solving abilities.
• Experience written and verbal communication skills.
• Discretion and ability to handle sensitive information confidentially.
• Proactive, self-motivated, and eager to learn.
• Team-player and positive personality
• Available full-time and on location