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HR Specialist / Office Administrator

POSITION SUMMARY

A high degree of professionalism and discretion is required, and the ability to recognize best practices and approach when representing company policies and employee needs. Key areas of involvement are recruiting/selection, onboarding, support of compliance, HRIS administration, employee events, business meetings, office administration, and training coordination.

KEY RESPONSIBILITIES

HR related tasks:

• Enter/Maintain Employee information into HRIS System
• Maintain standard reports, dashboards, key HR metrics within our HRIS system
• Assist HR team with key areas of Selection/Recruiting/Onboarding
• Administer online job postings and work in various recruiting platforms for job boards: Indeed, Linked In, etc.
• Assist with Benefit and Worker’s Comp Administration
• Review and coordinate key compliance areas of HR to ensure accurate, consistent information: compliance postings, job descriptions, HR file storage, policy updates, File Retention, Leave Administration, Payroll documents, Holiday Schedules, etc.
• Maintain/Audit employee files – hard copy and/or electronic – secure and confidential
• Assist with the development and ongoing updates with Employee Handbooks
• Assist with preparing internal communications
• Coordinate and handle logistics of meetings, employee events, and training
• Support recruitment process for Europe and Asia, including coordination of recruitment agencies when needed, job postings, education/internship relationships, etc.
• Align with recruitment process; maintain and optimize existing ATS
• Manage onboarding process, prepare necessary documents and execute timely and accurately
• Conduct new hire orientation and ensure smooth, informative onboarding experience
• Develop positive employee interactions
• Work on health and safety regulations; track BHV trainings in the Netherlands. Understand application of law requirements in various countries and implement relevant procedures
• Manage periodical medical check-ups.
• Register / deregister sick employees.
• Assist HR Generalist with payroll and all other duties as required

Office management related tasks:

• Support facilities management for European office locations – leases, vendors, maintenance, etc.
• Maintain relationships with landlords to promptly communicate and resolve issues.
• Manage vendor relationships and contracts (break room food delivery, cleaning services, water dispenser supplier, office supplies, etc) and serve as a main point of contact
• Coordinate/Participate in corporate and office events

• Organized, detail-oriented, and solutions oriented
• Ability to follow and develop internal processes
• Knowledge of Employment Law, Basic Compliance, Payroll, and General HR Practices
• Willingness to learn and develop new skills; open to changing responsibilities
• Superior oral and written communication skills with the ability to adjust communication style based on the audience.
• Ability to maintain a high degree of confidentiality in all tasks; experience managing confidential information is required
• Must possess a high degree of professionalism with excellent interpersonal skills and the ability to develop rapport, trust, and positive working relationships with all employees.
• Demonstrate ability to complete all tasks with a high degree of accuracy, attention to detail, and follow-up.
• Work calmly and effectively in a fast-paced environment
• Ability to Travel
• Flexibility - Adaptable

• University Degree in Human Resources, Business Administration, or related field preferred
• 3+ years of relevant experience
• Fluency in English and Dutch is required; French would be a plus
• Proficient in MS Office applications, including Power Point, Excel, Outlook, and Word; experience with HRIS and ATS is desired.
• Experience with Adobe, Employee Forms, Surveys, Charts, Reporting, and regular manipulation of HR related data