Administrative Coordinator

Position summary:

In addition, in support of the full department, the Administrative Coordinator will facilitate the effective distribution of information on current activities and decisions, via regular departmental meetings, newsletters and email cascades.

Responsibilities:

• The Administrative Coordinator will assist both the Chief Product Officer in all areas of executive operations and coordinate communications across programs and units/departments;
• Coordinate all aspects of meeting preparation, including communication, logistics, agendas and materials preparation, as well as meeting follow-up, including taking and sharing minutes, and tracking correspondence;
• Handle communications by coordinating consistent and timely follows up between team members, and other units as needed;
• Connect stakeholders and initiate workflow streamlining;
• Provide strategic management and oversight of the Chief Product Officer’s time with a strong understanding of priorities; ability to serve as a gatekeeper to ensure time is used for the highest-value reasons;
• Support in and provide statistics, presentations, calculations and other communications;
• Prioritize conflicting needs; handle matters expeditiously, proactively, and assure successful follow-through, with minor supervision;
• Proactively drive engagement across the department, identify areas with challenges, and make suggestions on how to improve and drive connection for all colleagues located across the globe;
• Administrative and operational support for the department, handling; expenses and invoice payments, agreements like NDA, PCA; coordinate workshops and field visits; and occasional team engagement activities;
• Set up of quarterly departmental meetings, roadmap sessions, and newsletter for the department;
• Coordinate all aspects of new employee set up and onboarding, including establishing a standard training agenda and schedule; and
• Provide general administrative support as needed.

Qualifications:

• Bachelor’s degree is required;
• 6-8 years administrative experience at an executive level;
• Excellent computer skills and proficiency with Microsoft Office (Word, Excel, Power Point, Outlook);
• Exceptional verbal and written communication skills and display a high level of diplomacy and professionalism:
• Exceptional organizational skills to handle ambiguity and multiple priorities in a time critical manner;
• Pro-activeness, engaging, keeping consistent overview of the department;
• Working experience in an international and intercultural environment; and
• Language skills: at least professional Dutch and English needed, additional languages are welcome.

If you have any questions about the job vacancy, please contact the HR department: recruitment@ra.org