Executive Assistant (Chief Commercial Officer)

Position summary:

The Executive Assistant is supporting the Chief Commercial Officer (CCO) through coordination of all administrative and organizational matters.

Responsibilities:

• Agenda management and scheduling of (international) calls, travel events and speaking engagements for the CCO
• Provide strategic management and oversight of the CCO’s time with a strong understanding of priorities.
• Coordinate all aspects of meeting preparation and coordination, including communication with relevant staff, logistics, agendas, materials preparations, and taking minutes
• Take care of part of the business correspondence of CCO
• Make travel arrangements for the CCO
• Welcome guests and handle telephone calls for the CCO
• Handle expense claims for the CCO
• Take minutes and manage the documentation archive for the CCO
• Supports the organization regarding Works Council related matters (e.g., setting up meetings between Works Council and CCO, taking notes)
• Provide general administrative support to the CCO

Qualifications:

• MBO, BS Degree in Administration, Hospitality or Event management preferred but not required.
• Strong Communication Skills; ability to easily communicate with a variety of stakeholders.
• Minimum 2 years of experience as Secretary, Personal Assistant or Executive Assistant
• Proficient in Microsoft Excel, Word, Power Point and Outlook
• Ability to familiarize him/herself quickly with new user software solutions, knowledge of Share Point is considered an asset
• Fluent in English and excellent writing and verbal skills. Any additional language as Dutch or Spanish is a plus
• Strong organizational skills to manage multiple priorities in a time sensitive manner
• Service and results-oriented
• Proactive, self-motivated, strong attention to detail and autonomous
• Professional discretion and ability to keep confidential information
• Desire to learn and enhance understanding of the Rainforest Alliance mission
• Gains trust of others through fair and pragmatic behaviour, takes responsibility for one’s actions, maintains confidentiality and adheres to moral and ethical codes.

Salary: Commensurate with experience

Deadline:01 November 2024

If you have any questions about the job vacancy, please contact the HR department: recruitment@ra.org