Office Manager with HR, Administrative & Invoicing Expertise (Dutch speaking)

apartmentMarvia placeAmsterdam business_center€ 2.500 - € 3.700/maand calendar_month 

At Marvia, we’re on a mission to help brands become local marketing champions. We’re looking for a versatile Office Manager who thrives on creating structure, supporting people, and keeping operations smooth. If you have a strong background in HR, administration, and invoicing – and a passion for people and organization – we’d love to meet you.

Tasks

As our Office Manager, you’re the heartbeat of the organization. You’ll support the leadership team, streamline internal processes, and be the go-to person for HR, administration, and financial coordination.

Your key responsibilities include:

HR & People Operations
  • Coordinate onboarding and offboarding of team members
  • Manage employment contracts and personnel files
  • Track leave, sick days, and other HR-related data
  • Support continuous improvement of internal HR processes
  • Act as the point of contact for payroll and HR tools (e.g. Gusto, Nmbrs)
Office, Finance & Administrative Support
  • Create and manage outgoing invoices; track incoming payments
  • General administrative tasks (document management, team logistics)
  • Liaise with accounting or finance partners to ensure accurate bookkeeping
  • Organize team events, offsites, and internal meetingsKeep the office (and team) running smoothly and efficiently
Requirements
  • 3+ years of experience as an Office Manager, Executive Assistant, or HR/Finance Support
  • Experience with HR tools (e.g. Gusto, Nmbrs) and basic financial admin (invoicing, expense tracking)
  • Comfortable with tools like Excel, Google Sheets, or bookkeeping platforms (Exact)
  • Proactive, organized, and detail-oriented
  • Excellent communication skills in Dutch and English
  • Discreet, approachable, and people-focused
Benefits
  • Hours: 24–32 hours per week (negotiable)
  • Contract type: 6 months with an opportunity for extended period
  • A key role in a fast-growing company with purpose
  • A flexible working environment (60% in office, 40% Hybrid)
  • Time off when you need it: taking care of your health and time off is in the best interest of everybody. Instead of a maximum, we, therefore, have a minimum leave policy
  • A warm, informal culture and fun team
  • Salary indication: 2.500 - 3.700 euro depending on experience
  • Great coffee, a team lunch, and a beautiful office in Amsterdam
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